Purchase Module
Purchase system manages the entire purchasing process, from requisition, to purchase order, to goods receipt, until reaching the final step which is payment. Purchase system is a key component of effective inventory management in such a way that it monitors the existing stock and helps the company to determine what to buy, and how much to buy.
Purchase Module Main features:-
a) The system gives users the ability to make a purchase request by selecting the required items from the equipment, and spare parts list.
b) The system shows all the pending purchase requests to the purchase departments to decide on the purchase of the requested items.
c) The system gives the purchase department staff the ability to prepare different types of purchase orders; asset, inventory, work order, etc. The users can select the vendor, currency; place of delivery, expected delivery date, requested by and authorized by, the required items and the quantity, agreed prices.
d) The system shows all the pending purchase orders, which requires authentication to the purchase managers for approval.
e) The system shows all the pending purchase orders, expected delivery dates to the store keepers.
f) When the goods are received in the company stores, the system gives users the option to complete the Goods Received Note (GRN). The users can select the Purchase order, the items received and the quantity
g) The system views the bill of materials from the GRN.
h) Users can view different types of reports, related to the purchase orders, and GRNs based on the search criteria’s, example type of purchase order, dates range, vendor name, item name, store name, etc.
Applicable business:-
This module is very useful for any Equipment, car rental, and leasing companies having multiple branches in multiple Cities, and Countries.
It is also useful for any company that requires purchasing of materials, spare parts. It can be used by car repairing workshops, production companies, etc.